DNC Board Meeting Minutes – August 26th, 2014.

Agenda

Constitution

Introduction of Guests

Minutes – AGM Review

Elections – Executive Postponement

Scheduling Board Retreat for New Board

Location for September 2^nd Meeting and September 9^th.

Other Business

Introduction of Guests

X explains guests can give input at this meeting. No votes until third meeting.

AGM Review

We gained over 60+ new members. There were 3 people who asked to be ‘at large’ members. X is on his third meeting today.

X says Sargent-at-Arms has resigned. We need a new person to fill the role. The role is to book meetings, maintain order.  X will take charge of booking room and coffee. X will donate coffee machine. X will also take care of storage of coffee machine.

Motion for X to be Sargent-at-Arms: Motion passed.

Election of New Board Members

X proposes that we wait two or three weeks for new elections. Normally we have elections during the board retreat. Two or three weeks will give us direction on which way to go. We all go to it. It will be a few hours.

Motion to postpone board elections until 3 weeks from now until retreat – motion passed.

Motion for September 16^th, 2014 as date for board elections – motion passed.

Discussion of location of DNC board meeting on September 9^th, 2014 is to be at The London Hotel common room. 

X will call E.W. for the Carnegie Room. 

X says has camcorder to record any disruptive behavior. E.W. supports us being there and says we are welcome to use the room at Carnegie.

Other Business

Discussion on meeting at City Hall: X was told CCAP gets no money from City Hall. CCAP does get office space. We must show proof of harassment by CCAP if this occurs when we go there to hold a meeting. E.W. will try to find office space.

X will email Brenda about W2 space.

Discussion of rules for attendance: You have to be here before 10:15 and be here for 1 hour and 30 minutes to receive stipend. Phones must be turned off or silenced.  You get one strike on this for whole board meeting. X says rules of conduct should be read before meeting.  We will do the reading of rules of conduct beforehand for 3 weeks. It’s a trial run. If this doesn’t work out we’ll add a penalty.

Motion to begin meetings with a reading of code of conduct – motion passed.

Moment of Silence

Adjourn

Quick photo